Electronic invoices are being sent directly from the suppliers’ ERP as soon as they are being produced. Invoices are being digitally signed on suppliers’ site and are sent via Nipendo to the customers. Prior to being forwarded to the customer, the invoices are being processed by Nipendo for:
Validation – invoices are being checked for missing data.
Data compliance – adding in data required by customers e.g. internal IT no. for which this specific invoice is Intended for.
Conversion – XML’s are being transformed to fit data structure required by the customer.
Archiving – All invoices are kept in Nipendo’s archive for 7 years. Users can easily access the archive from their own PC.
Alerting – SMS/E-Mail is sent to customer alerting them that a new invoice has arrived into their ERP system (optional).
The invoice arrives at customers’ site seconds after it is being produced at suppliers’ site and both receive an update on the status. Invoices are also being checked by Nipendo for compliance with purchase orders and shipping invoices. In case of a mismatch, the
invoice is returned to sender with an explanation of why it has been rejected. This process allows for great saving for both suppliers as well as customers because it eliminates the need to balance invoices and shipping’s manually. Another important feature is the alerts both sides are getting of new processes or a problem. For example, if an invoice was never opened or confirmed by the customer, both sides will get a message in accordance to their system specifications.
The short time it takes to send an invoice using Nipendo’s NTCP and the 100% accuracy, reliability and security it provides are bound to increase businesses savings on the cost of doing business.
